Responsibilities (Essential Functions):
- Provides administrative support to the property team.
- Maintains and delegates the general flow of work done in the mall office.
- Receives miscellaneous reports related to mall operations, such as time records, budget expenditures.
- Acts as delegate for issuing and interpreting mall operating procedures and policies.
- Conducts new associate orientation and assists associates in completing various human resources onboarding.
- Prepares and submits workers' compensation first report of injury forms.
- Prepares various reports including Tenant Gross Sales, Month End Reports, etc.
- Assists General Manager and Corporate Accountants with delinquent tenant accounts.
- Receives, records and forwards payment to corporate lock box.
- Responsible for the record retention effort at property.
- Responsible for the control and reconciliation of petty cash.
- Type's letters, statistical reports, forms and correspondence, i.e., store openings and closings, license agreements for temporary tenants, purchase order forms, etc.
- Compiles and prepares weekly and monthly check logs.
- Types, distributes and updates tenant handbook.
- Assists in complaint resolution.
- Analyzes monthly ledger reports.
- Assists in preparation of budget needs and inputs data.
- Maintains management database programs.
- Processes incoming and outgoing mail.
- Maintains upkeep on office machines; orders office supplies.
- Regular, predictable attendance
- Ability to work in stressful environment
- Ability to work peacefully with co-workers
- Punctuality
- Performs such other duties as may be assigned.
Skills (Desired Abilities):
- Strong verbal, written, analytical and interpersonal skills.
- Excellent computer skills.
Qualifications (Education and Experience):
- Associates degree in business Administration, operations management, or related field, OR equivalent experience.
- Required Years of Experience: 5-7 professional experience performing office support.
WPG offers:
- Competitive salaries and comprehensive benefits including health, dental, 401k with no vesting schedule, and paid time off
- On-going learning opportunities within a rewarding work environment
- Career experiences that can span different WPG departments and functions with opportunities for personal and professional growth
WPG is committed to fostering, cultivating and preserving a culture of diversity and equality. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our associates bring to their work represents a significant part of not only our culture, but also, our reputation and our company's achievements.