Ball State University welcomes applications for our Transfer Center Administrative Coordinator position.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Provide organizational, program, and administrative support related to activities and programs by the Transfer Center in identifying, recruiting, and enrolling transfer students; provide organizational and administrative support to the Director of the Transfer Center, Senior Transfer Coordinator and Transfer Recruiter and Advisors.

Eighteen months of education or training beyond high school or equivalent in a business-related area.

Over one through three years of administrative experience, customer service, computer, oral, and written communications experience.

Associate's degree

Experience in a college admissions office

None

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Provide organizational program and administrative support for all transfer admissions recruitment activities; maintain master travel calendar for the Director of the Transfer Center, the Senior Transfer Coordinator and the Transfer Recruiter and Advisors; process travel authorizations and forward to Transportation for fleet car usage for recruitment travel; process expense vouchers and other related forms for recruitment operations; maintain master files of all travel documentation including monitoring record retention procedures; monitor approval process of travel authorization and expense reports in the Chrome River Travel Module.

Provide for customer satisfaction of prospective students, admitted students, family members, new students, and the university community; analyze and resolve diverse situations by taking action and referring to appropriate personnel.

Perform Data Entry in the Banner and Slate Systems; perform follow-up checks to student records and transcripts to make sure student's articulation agreement and scholarship information is updated and accurate; manage visit information in Slate; retrieve information for statistical reports for the office.

Prepare printed and digital materials; coordinate distribution of materials to institutions and Ball State faculty and administrators; supervise the registration of Transfer Visit Days, Transfer Appointments, and Transfer Virtual Appointments.

Manage and facilitate the communication with prospective transfer students through
the Transfer Center email account; to include corresponding with individuals about admission
related information, coordinate scheduling and communication of appointments, in-person
or virtual, with Transfer Center staff; gather information needed from individuals to help
prepare information for Transfer Center staff for recruiting and advising students.

Itemize budgets for program and expenditure reviews; monitor spending and coordinate appropriate forms.

Maintain cooperative procedures and referrals with other campus and external offices and organizations.

Perform other related duties as assigned.

Maintain regular and predictable attendance.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's , including inclusiveness, which we define as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'